Data protection declaration
As the operator of the Internet presence at "www.act.de", the protection of your private and personal spheres are extremely important to us.
We only gather and use personal data of the visitors to our Internet site if this is necessary to provide the Internet site and our contents and services in a functional manner and to make these comfortable and usable for the visitors.
Processing of personal data generally takes place only with the consent of the user. In addition, processing can take place if the prior obtaining of consent is not possible for factual reasons and the data processing is permitted by legal regulations - in particular the European General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).
In accordance with Article 4 Number 1 GDPR, "personal data" is all information which relates to an identified or identifiable natural person ("affected person"). For example, this includes: the name, address, date of birth email address and telephone number.
In accordance with Article 4 Number 2 GDPR, "processing" means any procedure or sequence of procedures carried out with or without the assistance of automated processes in connection with personal data (for example gathering, saving, use or disclosure).
In accordance with Article 4 Number 7 GDPR, the "controller" is the natural or legal person, authority, institution or other body which takes decisions alone or together with others concerning the purposes and means of the processing of personal data.
By means of this data protection declaration, we will firstly inform you of how you can get in touch with ourselves as the controller and/or our data protection officer (Number 1).
We will also explain what data is processed when you visit and use our Internet site, for what purposes and on what legal basis this takes place, whether an obligation to provide the data exists and how long the data is saved for (Number 2).
We will also set out to what extent data transfers take place, what security measures are taken and whether automated decision making takes place (Numbers 3 to 6).
Finally, we will inform you of what rights you are entitled to in connection with the processing of your personal data (Number 7).
1. Name and contact details of the controller, contact details of the data protection officer
The controller for the data processing when you visit and use this Internet site is:
Atlantic Chemicals Trading GmbH
You can contact our data protection officer as follows:
Mrs. Susanne Rall
bk systems GmbH
2. Data processing during visits to and use of our Internet site
2.1 Saving of access data in protocol files ("logfiles")
As a rule, you can visit and use our Internet site without providing any information relating to your person. When visiting our Internet site, the Internet browser used by you automatically transfers certain access data to our server. This includes the following data:
- IP address of the accessing computer
- Browser software used, as well as its version and language
- Operating system of the accessing computer
- Date and time of the access
- Name and URL of the accessing page or file
- Internet site from which the access takes place
- Access status / http status code
- Respective data quantity transferred
Type and purpose of data processing
This data is saved temporarily in a protocol file (so-called "logfile"). Initially, this serves the purpose of ensuring constant system security and stability and enabling technical administration to take place, in order to guarantee a breakdown free establishment of a connection and operation of our website, as well as to ensure it can be used comfortably. In addition, this data is evaluated for internal administrative and statistical purposes in order to improve our online service. This data is not combined with other data or sources of data which would enable your person to be traced.
The legal basis for the processing is Article 6 paragraph 1 letter f) GDPR. By means of this data processing, we are pursuing our legitimate interest in maintaining the operational security of our Internet sites, so that these Internet sites and the information contained in them can be provided in a disruption free and comfortable manner.
Duration of the saving:
The data will be deleted, once it is no longer necessary in order to attain the named purposes for which it was gathered. In case that the data is gathered in order to make our Internet site available, the data will therefore be deleted once the respective session has come to an end. Otherwise, the data is generally deleted after a maximum of seven days.
2.2 Data processing when you get in touch with us
Type and purpose of data processing
Should you send us enquiries via the contact information provided, we process the data provided by you during this process so that we can process your query and get in touch with you. Should further information be necessary in order to respond to your query, we will inform you of this separately.
The data which is provided to us during other instances of you getting in contact will only be used in order to respond to your query. We will not pass this data on to third parties either for a fee or free-of- charge. Unless you have consented to the further saving and use of your personal data, this will only remain saved for as long as is necessary to fulfil the purpose being pursued by the transfer of the data, for example as prescribed under statutory regulations (in particular retention periods under commercial law and tax laws).
At the time of the sending of an enquiry, the IP address of the user and the date and time of the enquiry will be saved. The purpose of this is to prevent misuse of our services or the provided data and to record the contact initiation for purposes of proof.
The legal basis for the processing is Article 6 paragraph 1 letter f) GDPR. Our legitimate interest is processing the data which is necessary in order to respond to queries which are sent to us.
The legal basis for the saving of the IP address, as well as the date and time of the contact initiation is Article 6 paragraph 1 letter f) GDPR. The data processing is necessary to safeguard our legitimate interest in ensuring our services can be used without disruption and, in case of misuse, to assert, exercise and defend legal claims. In case third party data is entered in an unauthorised manner, this data processing can also be necessary to safeguard the legitimate interests of a third party, namely the owner of the entered data.
Duration of the saving:
This data is saved for as long as is necessary to complete the processing of the query at hand. In addition, it may be necessary to save the data for longer due to statutory obligations, in particular due to retention obligations in accordance with commercial law and tax laws under the German Commercial Code (HGB) and the German Tax Code (AO), which mandate saving for up to ten years. Otherwise, the data will only be saved for longer if this is necessary in order to fulfil a contract.
2.3 Data processing in connection with job applications
Type and purpose of data processing
In the course of the application process, your core data (for example first name, surname and nationality) and your contact information (for example telephone number, email address and address) will be processed in particular. However in addition, data processing also takes place in relation to the additional information provided by applicants (for example references, questionnaires and interviews).
Should you have provided special categories of personal data in accordance with Article 9 GDPR (data which states racial and ethnic origin, political opinions, religious or ideological views or trade union membership, as well as genetic data, biometric data for clear identification of a natural person, health data or data relating to the sex life or sexual orientation of a natural person), corresponding data processing only takes place with your prior consent.
The data processing services the purpose of carrying out the application process, in particular in relation to the assessment of your suitability for the respective post.
Only persons and institutions which are involved in the decision making concerning the outcome of the application or who must be informed in order to fulfil any statutory obligations have access to the data provided by you in the course of the application process. For example, these can include company management, the personnel department and/or the respective superior.
The legal basis for the processing in the course of the application process is Article 6 paragraph 1 letter b) GDPR and § 26 Paragraph 2 of the German Federal Data Protection Act (BDSG). In case of the processing of special categories of personal data, this is based on consent (Article 9 paragraph 2 letter a) GDPR and § 26 Paragraph 2 of the German Federal Data Protection Act - BDSG)
Duration of the saving:
Once the application process has been completed, your data will be deleted after 6 months, unless statutory provisions allow continued saving, continued saving is necessary in order to provide proof or you have issued your consent to longer saving.
3. Requirement or obligation to provide data, necessity to provide data in order to conclude a contract, possible consequences of failure to provide data
Should you send us a query via the contact information provided, it is necessary for you to provide your contact information, so that we can process your enquiry. If you do not provide suitable contact information, we cannot process your enquiry.
4. Data transfer and recipients of data
The transfer of your personal data to third parties only takes place in accordance with the purposes listed below.
We only pass your personal data on to third parties:
- if you have issued your consent to this in accordance with Article 6 paragraph 1 letter a) GDFPR or
- if the passing on of the personal data is necessary in accordance with Article 6 paragraph 1 letter f) in order to assert, exercise or defend legal claims and there is no reason to assume that you have an overriding protectable interest in the non-disclosure of your data or
- if a statutory obligation to pass on the data under Article 6 paragraph 1 letter c) GDPR exists or
- if this is legally permitted and the passing on of the data is necessary in accordance with Article 6 Paragraph 1 letter b) GDPR in order to fulfil a contract with you.
5. Data security
We do our best to ensure the security of your data. In order to prevent loss, misuse and alteration of personal data, we have set up corresponding physical, electronic and administrative procedures and adjust these accordingly to the current state of technology. This includes the training of members of staff who have access to the personal data.
6. No use of automated decision making, including profiling
We do not use so-called profiling or other decision making tools which are based exclusively on automated data processing and which have legal effect on you or otherwise significantly impair you.
Our Internet pages use so-called "cookies". Cookies are small text files and do not cause any damage on your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your device until you delete them by yourself or until they are automatically deleted by your web browser.
We use the cookie banner of the so-called "ePrivacy Keeper" for actively agreeing or rejecting third-party tracking cookies to be set (e.g. for Google Analytics). This means that every user actively decides at the beginning of the website visit whether he or she agrees to the setting of tracking cookies or rejects them. Tracking cookies, as described in more detail below, are only set once you have actively agreed to this. You can change your decision at any time by clicking here: Reject / Agree
7. Analysis tools and advertising
This website uses functions of the web analysis service Google Analytics. The provider of this service is Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Irland (“Google”).
Google Analytics uses so-called cookies. Cookies are text files, which are stored on your computer and that enable an analysis of the use of the website by users. The information generated by cookies on your use of this website is usually transferred to a Google server in the United States, where it is stored.
The storage of Google Analytics cookies and the utilization of this analysis tool are based on Art. 6 Sect. 1 lit. f GDPR. The operator of this website has a legitimate interest in the analysis of user patterns to optimize both, the services offered online and the operator’s advertising activities.
In the event that personal data is transferred to Google LLC. based in the USA, we have concluded a contract with Google for data processing, see "Contract data processing".
On this website, we have activated the IP anonymization function. As a result, your IP address will be abbreviated by Google within the member states of the European Union or in other states that have ratified the Convention on the European Economic Area prior to its transmission to the United States. The full IP address will be transmitted to one of Google’s servers in the United States and abbreviated there only in exceptional cases. On behalf of the operator of this website, Google shall use this information to analyse your use of this website to generate reports on website activities and to render other services to the operator of this website that are related to the use of the website and the Internet. The IP address transmitted in conjunction with Google Analytics from your browser shall not be merged with other data in Google’s possession.
You do have the option to prevent the archiving of cookies by making pertinent changes to the settings of your browser software. However, we have to point out that in this case you may not be able to use all of the functions of this website to their fullest extent. Moreover, you have the option prevent the recording of the data generated by the cookie and affiliated with your use of the website (including your IP address) by Google as well as the processing of this data by Google by downloading and installing the browser plug-in available under the following link: tools.google.com/dlpage/gaoptout
Objection to the recording of data
You have the option to prevent the recording of your data by Google Analytics by clicking on the following link. This will result in the placement of an opt out cookie, which prevents the recording of your data during future visits to this website: Google Analytics deactivation.
For more information about the handling of user data by Google Analytics, please consult Google’s Data Privacy Declaration at: support.google.com/analytics/answer/6004245
Contract data processing
We have executed a contract data processing agreement with Google and are implementing the stringent provisions of the German data protection agencies to the fullest when using Google Analytics.
Demographic parameters provided by Google Analytics
This website uses the function “demographic parameters” provided by Google Analytics. It makes it possible to generate reports providing information on the age, gender and interests of website visitors. The sources of this information are interest-related advertising by Google as well as visitor data obtained from third party providers. This data cannot be allocated to a specific individual. You have the option to deactivate this function at any time by making pertinent settings changes for advertising in your Google account or you can generally prohibit the recording of your data by Google Analytics as explained in section “Objection to the recording of data.”
Google AdWords and Google Conversion Tracking
This website uses Google AdWords. AdWords is an online promotional program of Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Irland (“Google”).
In conjunction with Google AdWords, we use a tool called Conversion Tracking. If you click on an ad posted by Google, a cookie for Conversion Tracking purposes will be placed. Cookies are small text files the web browser places on the user’s computer. These cookies expire after 30 days and are not used to personally identify users. If the user visits certain pages of this website and the cookie has not yet expired, Google and we will be able to recognise that the user has clicked on an ad and has been linked to this page.
A different cookie is allocated to every Google AdWords customer. These cookies cannot be tracked via websites of AdWords customers. The information obtained with the assistance of the Conversion cookie is used to generate Conversion statistics for AdWords customers who have opted to use Conversion Tracking. The users receive the total number of users that have clicked on their ads and have been linked to a page equipped with a Conversion Tracking tag. However, they do not receive any information that would allow them to personally identify these users. If you do not want to participate in tracking, you have the option to object to this use by easily deactivating the Google Conversion Tracking cookie via your web browser under user settings. If you do this, you will not be included in the Conversion Tracking statistics.
The storage of “Conversion” cookies and the use of this tracking tool are based on Art. 6 Sect. 1 lit. f GDPR. The website operator has a legitimate interest in the analysis of user patterns, in order to optimize the operator’s web offerings and advertising.
To review more detailed information about Google AdWords and Google Conversion Tracking, please consult the Data Privacy Policies of Google at: policies.google.com/privacy
You can set up your browser in such a manner that you will be notified anytime cookies are placed and you can permit cookies only in certain cases or exclude the acceptance of cookies in certain instances or in general and you can also activate the automatic deletion of cookies upon closing of the browser. If you deactivate cookies, the functions of this website may be limited.
8. Your rights as affected persons
In relation to the processing of your personal data, you have the following rights:
Right of information (Article 15 GDPR)
You have the right to request information relating to your personal data which is being processed by us. In particular, you can request information concerning the purposes of the processing, the categories of personal data, the categories of recipients to whom your data has been disclosed or is being disclosed, the planned duration of the saving, the existence of a right of correction, deletion, restriction of the processing or objection, the existence of a right of complaint, the origin of your data should this not have been gathered by us, as well as concerning the existence of automated decision making including profiling and, if applicable, detailed information concerning the specifics.
Right to rectification (Article 16 GDPR)
You have the right to request the correction of data relating to your person which has been saved by us in an incorrect form or to request its completion, should the data be saved by us in an incomplete manner.
Right to erasure (Article 17 GDPR)
You have the right to request the deletion of your personal data which is being saved by us, unless the processing is necessary to exercise the right to freely express opinions and information, in order to fulfil a legal obligations, for reasons connected to the public interest or in order to assert, exercise or defend legal claims.
Right to restriction of processing (Article 18 GDPR)
You have the right to request that the processing of your personal data be restricted, should the correctness of the data be disputed by you, should the processing be unlawful but you reject the deletion of the data, should we no longer require the data but you require this in order to assert, exercise or defend legal claims or should you have raised an objection to the processing in accordance with Article 21 GDPR.
Right of data portability (Article 20 GDPR)
You have the right to receive the personal data which you have provided to us in a structured, up- to-date and machine readable format or to request transfer to another controller.
Right to revoke consent which has been issued at any time
(Article 7 Paragraph 3 and Article 6 Paragraph 1 letter a) and Article 9 Paragraph 2 Letter a) GDPR)You have the right at any time to revoke the consent you have issued us with The consequence of this will be that we may not continue the data processing which was based on this consent in the future, unless this can be based on another legal condition.
Right to complain to a supervisory authority
(Article 77 GDPR and § 19 of the German Federal Data Protection Act - BDSG 2018)You have the right to complain to a supervisory authority, should you be of the opinion that the processing of your personal data breaches the GDPR. As a rule, you can contact the supervisory authority of your usual place of residence or place of work or of our place of business.
You also have a
right of objection (Article 21 GDPR)
Should we process data relating to your person due to legitimate interests, you can object to this for reasons connected to your specific situation.
You can also object to data processing if we carry this out for purposes connected to direct advertising.